6 Best Practices to Organize a B2B Email Marketing Strategy

October 17, 2019 Marie Fincher

B2C marketing depends on making emotional connections with consumers. In fact, consumer purchases, it has been said, are 80% emotional and only 20% logical. 

B2B marketing, on the other hand, is usually based on reason and logic. Getting that sale often involves interacting with multiple decision-makers on the other end. However, there are email strategies that B2B marketers borrow from B2C businesses because they prove to be effective.

Social media and blogs, for example, have gained a stronger role in B2B marketing. In an effort to compete on these platforms, marketers may be tempted to reduce their focus on email marketing. This is a big mistake, and here’s why:

  • For every $1 spent on email marketing, there is an average ROI of $32 (DMA).
  • 77% of consumers prefer email marketing communication (provided they have given permission to receive those emails). (ExactTarget)
  • 72% of B2B purchasers will share meaningful content via email. (Earnest Agency)

If a business can get more engagement through email marketing, that translates to more leads, and more leads hopefully lead to more conversions. And, best of all, it is generally a cost-effective marketing tactic.

The following tips will help you create a successful B2B email marketing strategy.

1. Set Your Objectives

Before you develop a strategy or campaign, determine what you want to achieve. Do you want to educate prospects? Develop or maintain relationships? Capture leads? Increase brand awareness? Unless you have these firmly defined, you cannot create effective content for each segment of your target audience.

At the end of a campaign, it is important to use data and analytics tools to determine the campaign’s success and effectiveness against your objectives.

2. Consider an Email Service Provider (ESP)

Technology's impact on email marketing campaigns is significant. Salesforce estimated that from 2018 to 2020, the amount of marketers using ESPs will increase by 44%.

If you get the right ESP, your job will become much easier. Some of the most popular providers include MailChimp, Constant Contact, Salesforce Pardot, and Hubspot. 

Most of these services have features and elements in common, but also unique aspects that should be researched. Consider whether you need automation, segmentation, personalization, and advanced analytics.

And once an ESP has been selected, there should be one or more people on your marketing team in charge of learning how to use its applications and tools for the greatest benefit. There is a learning curve here, and someone has to become the in-house expert.

3. Build Your List

The most common way to build an email marketing list is through opt-in activities for your readers and followers on your website, blog, and social media posts. 

As your list increases, segment the list into where members are in their buying journey. For example, customers who have purchased before, those who have demonstrated some interest and with whom you have already had conversation, and those who are new to you and your brand. Further, you should segment based on buyer personas -- for example, distinguishing between sales decision-makers and sales account executives.

As you acquire email addresses and other information about your contacts, it is your responsibility to safeguard this information. Use email addresses wisely, observe data privacy regulations, and never share or distribute contact information with any third parties. Selling contact info is one of the easiest ways to damage your brand. Angry recipients will spread the word, so just don’t risk it.

4. Create Engaging Content

Once your lists have been segmented, it is time to craft the content that will be best for each of those segments. This requires a lot of thought about your objectives and the types of messages that will engage each group. Of course, you want to educate; you want to come across as an expert in your niche, and you want to offer value. Occasionally, you may want to entertain or inspire a bit. But the overall goal is to pique enough interest that you get a response to your call to action. 

Subject lines are particularly important; they need to engage and intrigue. The challenge for B2B marketers is that their products and services are not always as exciting as consumer-based products, and it takes some creativity to craft content that will generate enthusiasm. 

Many businesses contract out content creation. They use freelancers or writing services that have copywriting departments with creative staff and journalists who know how to turn topics and information into compelling pieces. 

It may seem counterintuitive, but email content should not always be about the value a product brings. Sometimes related news and cultural events can show that you are a thoughtful business – one that keeps abreast of trends and happenings within the communities of your prospects’ or customers’ niches. This is the kind of outreach that builds business relationships, even though they won’t necessarily result in an immediate sale.

5. Use RSS-to-Email – It’s a Winner

This is an easy concept and just as easy to implement, especially if you are using a good email service provider. Your work involves getting contacts to opt-in to a subscription to your blog via an RSS feed. 

Each time you craft a blog post, it is then automatically sent out to those subscribers via email. You can even designate which segments of those subscribers receive which articles you write. 

You can also include a call-to-action in your posts (such as asking readers questions, to respond to a survey, or to follow a link for more detailed information about the subject, e.g., an e-book, a white paper, etc.), which will further the conversation. And as long as the conversation continues, the chances of prospects turning into customers increase.

6. Nurture Prospects Through Emails

B2B email marketing can become a strong channel for lead generation and nurturing, especially as social media becomes saturated with a lot of B2B brands trying to capture the attention of their audiences. 

But it is taking on a different flavor. Emails are no longer just promotional or transactional; instead, they need to become more conversational. Companies need to tell their stories, personalize, and segment their audiences for their campaigns.

One thing that B2B companies can do through emails is to focus on their expertise and the value that they bring to prospects. They can promote free trials, downloads, and white papers that provide immediate value and thus continue the conversation. 

These are specific campaigns designed to get those “fence sitters” to take some action. They have shown some interest but need nudges to make a decision. 

Devise a series of emails that will be sent out on a scheduled basis without becoming overwhelming. You can use blog posts or other types of content that you believe will be of interest – enough interest to keep those prospects opening them. Again, you need to have compelling content to maintain this interest. And as long as recipients are still opening them, you still have prospects.


B2B email marketing can be amazingly effective. But it takes a clear strategy with defined objectives, segmentation of your audience, use of the great tools that are available, and the creation of exceptional and creatively written content.

B2B businesses that create strong email campaigns will be able to remain competitive.

Featured Image Source: Stylish workspace with Macbook computer on home or studio by Kaboompics License


About the Author

Marie Fincher is a content writer at <a href="https://www.trustmypaper.com/">Trust My Paper</a> company with a background in marketing, technology and business intelligence. She frequently writes about data science, BI, new marketing trends and branding strategies. Marie gradually changed her focus from working in marketing to writing about it.

More Content by Marie Fincher
Previous Article
How CRM Software Can Help You Comply with the GDPR
How CRM Software Can Help You Comply with the GDPR

Many companies are so afraid of violating GDPR that they've stopped selling to the GDPR. But it's not as di...

Next Article
How to Assemble a Marketing Dream Team on a Budget
How to Assemble a Marketing Dream Team on a Budget

If your marketing campaigns are becoming too costly, here are four ways to improve your marketing team with...